Legal Project Clerk

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Legal Project Clerk to join the firm.  The Legal Project Clerk is responsible for providing documentation and staff support services to lawyers, paralegals or other timekeepers. The Legal Project Clerk is not a timekeeper.

KEY RELATIONSHIPS
Lawyers, administrative staff and legal support staff.

ESSENTIAL DUTIES
• Review correspondence for reporting to clients
• Proof-read and check received communications for accuracy
• Compile department related documents
• Retrieve documents from court files, libraries or other public agencies
• Attend and assist with document productions
• Prepare and maintain department records and reports
• Prepare transmittal letters and maintain a chronological file
• Preparing large mailings and assist with court filings
• Prepare online searches and filings
• Acts as liaison between departments (office services, central records, etc.)

ADDITIONAL DUTIES
• Create and maintain case files; indexing and organizing documents, coding, data entry and searches
• Prepare docket and status reports
• Assist with hearing or trial exhibit preparation, including illustrative exhibits, proof quotes in briefs and memoranda
• Maintain status log of transcripts
• Maintain Corporate Records, Minute Books, Closing Books and status log of transcripts
• Prepare and file Annual Reports and Annual Resolutions; including review of monthly reminder checklist
• Process invoices and works with Accounting on billing and payments
• Assist with special projects as directed

EXPERIENCE SKILLS REQUIRED
• High School Diploma or equivalent
• Minimum of 1 year professional level work experience
• Previous experience in a client service oriented field preferred
• Excellent written/oral communication skills
• Excellent organizational ability, attention to detail, analytical skills and initiative
• Ability to organize, prioritize assignments and produce high volume of work quickly and accurately
• Ability to work under pressure and meet deadlines
• Able to meet obligations with confidentiality, integrity and sensitivity

ADDITIONAL ABILITIES REQUIRED
• Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting
• Willingness and ability to learn new skills
• Ability to function with a high level of patience, tact and diplomacy in handling any “complaint” situations
• Ability to walk, bend, kneel, stand, and/or sit for an extended period of time
• Manual dexterity required for operating office machinery (phone, copy machines, etc.)
• Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel, etc.
• Reading, writing and arithmetic skills required
• Able to listen to and understand information and ideas presented through spoken words and sentences and able to speak clearly to listeners, and understand, identify and understand the speech of another person
• Strong initiative required, ability to work independently with minimal direct supervision
• Due to the cyclical nature of the industry, demonstrated ability to work varying schedules to reflect the business needs of the firm, mobility within the office including movement from floor to floor, and effectively manage and communicate confidential issues

Compensation Salary $42,000 - $64,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. 

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.