Practice Assistant

Administration and OperationsAll Practice AreasAustin, TX

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates LLP is seeking a Legal Practice Assistant to join the Austin office. The Practice Assistant is responsible for accurate and timely completion of all administrative and assistant work assigned by multiple timekeepers.  Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.


ESSENTIAL DUTIES
• Answering incoming and placing outgoing calls
• Creating, editing, and proofreading letters, legal documents, and memos in the relevant Microsoft Office application or document comparison software
• Organizing and maintaining all correspondence and documents using the relevant / local document management system
• Managing emails, calendar appointments, and client contact lists
• Scheduling meetings and coordinating all logistics
• Using internal library resources for external research as directed by timekeepers
• Managing physical and electronic files, including intake, retention, retrieval, and transfer of records
• Maintaining an organized and secured work station and filing areas
• Running critical document checks to ensure all files have been saved as necessary
• Importing electronic documents, including scanning documents into the document management system
• Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers
• Coordinating and preparing monthly client bills
• Preparing check requests and expense reports
• Opening files and conducting conflict checks
• Coordinating, verifying, and obtaining all required approvals for all domestic and international travel arrangements with the firm’s travel provider and assisting with processing the related business expense reimbursements
• Assisting other practice assistants with overflow work and providing backup legal support during periods of annual or personal leave
• Performing other relevant duties as directed by the immediate supervisor, including, but not limited to, Practice Area Leader / Coordinator or Department Head administrative work, practice development initiatives, and project work
• Working occasional overtime as required by practice / business needs

EXPERIENCE & SKILLS REQUIRED
• Prior experience in a similar role within a medium to large law or professional services firm working for multiple timekeepers
• High proficiency in the use of Word, Outlook, Excel, and PowerPoint
• Typing speed of 65 wpm or above
• Excellent oral and written communication skills
• Excellent attention to detail, including using correct spelling and grammar
• Excellent client service skills
• Can-do attitude and flexible approach
• Previous experience with Elite, Legal Key, and document management systems or comparable software would be an advantage

• Organize and prioritize own workload
• Meet deadlines
• Use own judgment in decision making to solve problems and achieve business outcomes
• Take the initiative in handling projects and anticipating what needs to be done

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.