Receptionist

Administration and OperationsAll Practice AreasOrange County, CA

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates is seeking a Receptionist for the Orange County office. The hours for this position are 8:30 a.m. until 5:00 p.m., with one hour for lunch as well as morning and afternoon breaks of 10 minutes each. The Receptionist will also provide administrative and light accounting support at the direction of the Administrative Manager or Director of Administration. 

ESSENTIAL DUTIES and RESPONSIBILITIES: 

  • Professionally administer all incoming calls and redirect accordingly
  • Greet guests in a professional, friendly, hospitable manner
  • Provide light accounting support by coding A/P invoices and scanning into the Firm’s A/P system
  • Collect and submit any applicable in-house CLE rosters to the Professional Development department
  • Setup video conferences
  • Maintain office, conference room and video conference calendars using Outlook and Excel
  • Contact building management to schedule light bulb replacements, make HVAC adjustments, address parking issues and handle urgent repairs
  • Process daily client check deposits in coordination with the firm A/R team, utilizing our USBank check deposit system
  • Check daily time entry for all OC timekeepers and assist in entering time as needed
  • Order catering for meetings and maintain good vendor relationships with service providers
  • Make travel arrangements as needed, coordinating with the firm’s travel agency
  • Perform a variety of clerical duties including filing, alphabetizing, copying, scanning
     
    POSITION QUALIFICATIONS/REQUIREMENTS: 
  • Minimum 3 years professional reception and customer service experience preferred
  • Minimum 2 years administrative experience required; experience in a professional services organization preferred
  • Intermediate to Advanced knowledge of MS Office (Word, Excel, Outlook)
  • High comfort level with technology desired
  • Associates degree required. Bachelor’s degree preferred
  • Excellent phone etiquette and verbal communication skills
  • Punctual and able to work with minimum supervision is required, as well as a professional presentation and demeanor
  • Should have a customer service focus at all times
  • Provide concierge service for after-hour functions as needed
  • Able to multi-task and handle high volume periods as well as stay productive during down time
  • Flexibility and an ability to adapt to last minute changes and demands
     

 

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.