Office Services Assistant

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a qualified candidate to join our Office Services team in the Seattle office. The candidate will be primarily responsible for handling in-house copy/printing/binding/scanning projects using high-volume production printing and finishing/bindery equipment as well as maintaining satellite copy centers throughout the office. This position may also assist with a variety of office services functions including incoming and outgoing mail services and delivery, office supplies and inventory; faxes; courier services; property and facilities maintenance; event set up/tear down; and office relocations.  Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills, attention to detail, and a commitment to providing the highest quality client service are strongly preferred.

KEY RELATIONSHIPS
Lawyers, administrative staff and legal support staff

ESSENTIAL DUTIES
• Complete high quality print/copy/scan projects accurately and on-time
• Ability to operate high-volume production print and finishing/bindery equipment.
• Ensures convenience copiers are working properly. Clears paper jams and coordinates with vendors when service is needed.
• In-house mail service including picking up, sorting, and delivering incoming and outgoing mail
• Assist with the coordination of purchasing office supplies, which includes vendor relations, receiving, stocking of items such as letterhead, business cards, and other items, purchasing research, and invoice processing
• Maintain log for all pickup and deliveries and notify employees and/or appropriate personnel
• Coordinate courier runs, including determination of when it is necessary to use in house or outside couriers and which service is to be used, including arranging for court filings
• Assist with setting up and breaking down large events including moving conference room furniture to accommodate event set up
• Assist with moving of office furniture and office relocations

ADDITIONAL DUTIES
• Assist with property and facilities maintenance
• Operate equipment such as telephones, fax machines, copy machines, computers and troubleshooting to resolve issues with same
• Perform light cleaning services as needed throughout the office
• Assist with overflow work and provide backup support for other functions as needed
• Performs all other related duties as directed by immediate supervisor which may include a variety of administrative, reception, or office services functions

EXPERIENCE SKILLS REQUIRED
• High School Diploma or equivalent
• 2-3 years administrative experience with strong communication and customer service skills
• Knowledge of production print and finishing/bindery equipment; utilization of typical office services equipment and technology strongly preferred
• Previous experience in a client service oriented field preferred
• Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel, etc.
• Working knowledge of Adobe Acrobat
• Attention to detail and excellent organizational skills
• Flexibility in dealing with simultaneous projects- demonstrated ability to multi-task a must
• Ability to function with a high level of patience, tact, and diplomacy in handling any “complaint” situations
• Able to work under pressure and manage competing deadlines
• Able to work well with others
• Strong initiative required; ability to work independently with minimal direct supervision
• Willingness and ability to learn new skills

ADDITIONAL ABILITIES REQUIRED
• This job operates in an office setting , requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend and stand on a stool may also be required.
• Ability to lift or move 40 lbs. or greater
• Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100 lbs.
• Able to convey information and ideas through speech in ways that others will understand
• Able to listen to and understand information and ideas presented through spoken words and sentences
• Able to speak clearly so listeners understand, identify, and understand the speech of another person

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.