Legal Project Clerk

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates LLP is seeking a Legal Project Clerk to join the Austin office. The Legal Project Clerk is responsible for providing documentation and staff support services to lawyers, paralegals or other timekeepers. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

KEY RELATIONSHIPS
Lawyers, administrative staff and legal support staff.

ESSENTIAL DUTIES
• Submit new client requests to New Business Intake and track through approval
• Submit file change requests
• Follow-up with clients who have not signed our engagement letter
• Track receipt of retainers required in engagement letters
• Proof of all final invoices (approximate 425/month); each invoice needs to be audited from Accounting against the revisions marked on the proformas
• Send client invoices to about 100 clients on an ongoing basis

ADDITIONAL DUTIES
• Assist with special projects as directed

EXPERIENCE & SKILLS REQUIRED
• High School Diploma or equivalent
• Minimum of 1 year professional level work experience
• Previous experience in a client service oriented field preferred
• Excellent written/oral communication skills
• Excellent organizational ability, attention to detail, analytical skills and initiative
• Ability to organize, prioritize assignments and produce high volume of work quickly and accurately
• Ability to work under pressure and meet deadlines
• Able to meet obligations with confidentiality, integrity and sensitivity

ADDITIONAL ABILITIES REQUIRED
• Be personable, articulate, knowledgeable and professional in presenting oneself in a professional setting
• Willingness and ability to learn new skills
• Ability to function with a high level of patience, tact and diplomacy in handling any “complaint” situations
• Working knowledge of Microsoft products pertaining to the specific position including but not limited to Outlook, Word, and Excel, etc.
• Reading, writing and arithmetic skills required
• Able to listen to and understand information and ideas presented through spoken words and sentences and able to speak clearly to listeners, and understand, identify and understand the speech of another person
• Strong initiative required, ability to work independently with minimal direct supervision

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

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Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.