Events Coordinator (Part-Time)

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates LLP has an immediate need for a part-time Events Coordinator to join our San Francisco office.  The Events Coordinator will be responsible for the organization and execution of internal and external events for the office, including seminars, corporate hospitality activities, receptions, and other related initiatives.  Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

ESSENTIAL DUTIES
• Proactively highlight opportunities that are of potential interest to individual lawyers and practice groups for business development
• Engage in event project management and concept development, including planning, site selection, tracking expenses, mailing list compilation, invitation production and liaising with key providers such as vendors and caterers
• Work with the Business Development and Marketing teams to assess the merits of proposals to host events
• Establish an effective return on investment and pre- and post-event appraisal
• Act as the liaison to associations that the firm has memberships with in order to take full advantage of the opportunities they offer
• Assist with the selection of target audience and appropriate event format
• Monitor and circulate acceptance and attendance notes, organize debriefs, and identify follow-up opportunities for business development purposes and next steps
• Provide on-the-day support and attend events to ensure that they are executed professionally and effectively
• Maintain an office events schedule and ensure it is communicated to key stakeholders on a regular basis
• Flexibility and willingness to undertake other business development and marketing support activities as business requires

EXPERIENCE & SKILLS REQUIRED
• BA/BS degree preferred with prior event planning experience in a professional services or large corporate environment
• Previous professional services, marketing, and client/customer-service oriented experience
• Excellent interpersonal and written communication skills, with demonstrated client service orientation
• Excellent project management, organizational, and planning skills with the ability to prioritize multiple tasks and projects and meet deadlines
• Proven high level of attention to detail and meticulous follow-through
• High level of business maturity and the confidence necessary to interact with firm lawyers, as well as experience influencing and persuading senior individuals
• Demonstrated ability to meet obligations with confidentiality, integrity, and sensitivity
• Team player who is flexible, enthusiastic, and has a positive/can-do attitude
• Strong computer skills with knowledge of Word, PowerPoint, Excel, and CRM database programs
• Ability to adjust work schedule from time-to-time according to workload demands and/or planned events outside of core hours

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.