IP Assistant

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

POSITION SUMMARY
Assist with maintaining the integrity of the firm’s Intellectual Property systems. Work closely with the Manager, IP Prosecution Operations to manage various projects.

KEY RELATIONSHIPS
Director of Administration, IP Training & Procedural Development Manager, and IP Docket Supervisor

ESSENTIAL DUTIES
• Assist in maintaining integrity of the docket database, including any IP docket system conversions, data downloads, and standardization of existing data
• Support intakes of IP matters, including inputting into the IP docket database, opening of matters, imaging of documents, communicating with international associates, and filing of POAs with local patent and trademark offices
• Assist with updates to the IP docket database upon lawyer departure or client/matter transfer out of the firm, including emails to international associates, tracking PTO withdrawals, updating the IP docket database, and forwarding any correspondence for transferred matters to new counsel
• Assist with client and matter conversions in the IP docket database to ensure that client/matter names and numbers in the system match other Firmwide systems
• Conduct  database audits using government websites and communication to International Agents
• Generate various reports as requested for clients intakes or transfers
• Maintain current knowledge of IP rules and procedures, both domestic and international
• Complete projects as assigned by the Manager, IP Prosecution Operations
• Knowledge of domestic and international patent and/or trademark prosecution procedures
• High School Graduate or equivalent
• Experience with Word, Excel, and Outlook, as well as solid internet research capabilities
• Ability to organize, prioritize, and complete tasks with strong attention to detail and adhering to the firm’s best practices
• Strong work ethic and ability to work both independently and as part of a team
• Interpersonal and communication skills required to interact with lawyers and staff
• Ability to frequently work at fast pace with unscheduled interruptions
• Responsibilities may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines
• Ability to manage and communicate confidential issues effectively
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment.  The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.  Lifting of boxes 30 lbs

ADDITIONAL DUTIES

EXPERIENCE SKILLS REQUIRED

ADDITIONAL ABILITIES REQUIRED

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

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Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.