Client Billing Assistant

Administration and OperationsAll Practice AreasDallas, TX

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates LLP is seeking a Client Billing Assistant to join the Dallas office. The candidate will be responsible for assisting in the review, edit, preparation and submission of invoices in accordance with the firm and client guidelines for each assigned office. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

KEY RELATIONSHIPS
Internally they are responsible for communicating with timekeepers, other local billing groups, firmwide Accounting/Finance, Directors of Administration, legal secretaries and administrative support staff.  Externally they are responsible for working with vendors and responding to client inquiries.

ESSENTIAL DUTIES
• Generate monthly draft invoices for review by attorneys in 4 Texas offices
• Process revisions requested by attorneys, submitted through paperless software
• Ensure that 3rd party costs to be billed are in compliance with client’s billing guidelines
• Prepare final invoices for delivery to client by the attorney, a legal secretary or submission through an eBilling website
• Respond to research requests related to 3rd party costs on the draft invoices
• Respond to requests for billing and payment history
• Prepare ad hoc reports as required
• Maintain positive working relationships with internal and external clients
• Perform other duties and responsibilities as directed

ADDITIONAL DUTIES
• Participate in department projects as assigned

EXPERIENCE & SKILLS REQUIRED
• High School Diploma or equivalent
• Experience working with clients, vendors and/or customers
• Working knowledge of MS Office, especially MS Excel
• Prior work experience in a billing or accounting department working with an automated accounting or billing system
• Ability to maintain confidentiality of all firm and client related information
• Ability to multi-task, work under pressure, handle interruptions while maintaining flexibility in work assignments
• Ability to communicate effectively and interact with diverse personalities while maintaining a professional attitude
• Ability to ensure a high level of accuracy and attention to detail on all assignments
• Previous experience as a secretary or billing clerk within a professional services organization desired

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

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Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.