IP Docket Technician

Administration and OperationsAll Practice AreasChicago, IL

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking an IP Docket Technician to join the Chicago office. Responsible for the integrity of the firm’s Intellectual Property (IP) Procurement docket database, which specifically includes maintaining cases, processing IP-related correspondence into and out of the firm, as well as executing various reports and distribution of daily reminders for clients and attorneys. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

• Process all incoming mail daily, including, but not limited, to IP-related correspondence from the United States Patent and Trademark Office, Australian Patent and Trademark Office, International Agents, and Inter-Office communications among attorneys and staff
• Generate/distribute daily reminders to the IP attorneys and staff for upcoming deadlines in relation to the IP Docket Database
• Ensure that all deadlines in relation to the IP Docket Database have been satisfied by the end of business each day by communicating directly with attorneys to identify all requirements have been met specific to the docket
• Monitor/update information on all IP domestic and international cases in the IP Docket Database in relation to client communications, government notifications, and international agent correspondence
• Review outgoing USPTO mail/filings for accuracy and completeness by adhering to the firm’s approved best practice policies
• Conduct periodic status checks and participate in docket audits using government websites and communication to International Agents
• Generate various reports as requested for clients or attorneys on an as needed basis
• Maintain current knowledge of IP rules and procedures, both domestic and international
• Assist the accounting department with the reconciliation of the firm’s deposit accounts for the United States, WIPO, and Europe by ensuring that all charges are accurately allocated to their unique firm-issued billing number
• Assist with the client intake process


• Previous law firm experience or 1+ years of IP experience preferred
• Knowledge of domestic and international patent and/or trademark prosecution procedures
• High School Graduate or equivalent
• Experience with Word, Excel, and Outlook, as well as solid internet research capabilities
• Proficiency and previous experience with IP Docketing Systems (PATTSY preferred)
• Ability to organize, prioritize, and complete tasks with strong attention to detail and adhering to the firm’s best practices
• Strong work ethic and ability to work both independently and as part of a team
• Interpersonal and communication skills required to interact with lawyers and staff

• Ability to frequently work at fast pace with unscheduled interruptions
• Responsibilities may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines
• Ability to manage and communicate confidential issues effectively
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment.  The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.



K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.


We offer a dynamic work environment and excellent benefits.


The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.