Administration and OperationsAll Practice AreasPortland, OR

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates LLP seeks a Corporate Paralegal/Contracts Administrator for its Portland office. This position will be responsible for coordinating the contract administration program for our client; as well as implementing our cloud-based software platform to support our client’s corporate records and contracts management programs. Candidates should have strong attention to detail and the ability to work collaboratively with Legal and Compliance to prepare contracts that reduce corporate liability and minimize the risk of contractual breaches. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

Responsibilities include:
• Coordinate all phases of service contract administration
• Work closely with our client to define and implement our cloud-based software platform for corporate records and contracts management
• Coordinate the development and licensing of our cloud-based solution with firm IT resources.
• Assist with client-side training on the use of our cloud-based software platform
• Collaborate with Legal and Compliance on appropriate form selection
• Gather facts and information necessary to the contracting and negotiation process
• Review exceptions to contracts with Legal and Compliance, and obtain approval as necessary
• Validate contract activity data, including but not limited to insurance validation, contract terms and maintain contract data
• Maintain full supported and retrievable contract files
• Report status of current contract processes to Legal and Compliance
• Coordinate with Legal to analyze risks that contract changes may pose to the organization
• Manage Records and ensure that all executed documents are managed per Client Records

Management procedures
• Assist in finding resolutions to contracting problems to support customer needs
• Coordinate with Legal and Compliance to ensure contract comport to all Federal, State, local and Company regulations, policies and procedures
• Provide periodic and ad hoc reports as requested

The ideal candidate will possess:
• Minimum of three (3) years of progressive experience in commercial, sales, or vendor contracting or experience negotiating
• Possess an undergraduate degree
• Knowledgeable in legal and ethical rules and local, state and federal regulations regarding contracts
• Excellent communication skills and ability to translate complex ideas into simple language for non-technicians
• Demonstrated ability to function successfully in a highly regulated environment
• Strong verbal and written communication skills, including the ability to articulate business situations clearly and accurately, and to address and resolve issues by communicating difficult information tactfully and diplomatically
• Keen leadership and project management skills, ability to drive projects from inception to completion
• Ability to work with all levels in the organization and with customers and to collaborate with internal and external stakeholders with diverse interpersonal styles and priorities
• Ability to work independently with minimal supervision, manage multiple priorities and make decisions in an ambiguous and complex environment
• Ability to research and analyze issues, and proactively identify options to resolve problems quickly and compliantly
• Organized, detailed oriented, hard-working and customer service focused individual.
• The ability to maintain a high degree of confidentiality and be able to interface effectively with clients, attorneys and other professionals is required.




K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.


We offer a dynamic work environment and excellent benefits.


The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.