Sr Administrative Assistant

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We have an immediate opening for a full-time Senior Administrative Assistant supporting the Director of Administration and other senior management team members.

The Senior Administrative Assistant is integral to maintaining the efficiency of our operations. They ensure meticulous schedule management, meeting facilitation, and office initiatives. Their role encompasses composing and proofreading documents, handling office communications with precision, and provide comprehensive support for various projects. By executing these tasks, they contribute significantly to the smooth functioning of the department, enhancing overall productivity and workflow.

Essential Duties Include

• Planning and coordinating internal meetings and events, including catering
• Managing calendars and scheduling meetings to optimize time management for all parties
• Expense reconciliation and tracking using firm systems
• Function as primary reception back up
• Proofreading documents meticulously to guarantee error-free and professional final copies
• Executing various projects and duties proactively to maintain seamless office support and continuity
• Composing correspondence, memos, reports, and other documents while ensuring accuracy and clarity
• Conducting basic research using both internal and external resources to gather necessary information for a range of business operations
• Periodic overtime may be required for event support

Knowledge Skills & Abilities Required

• College Degree preferred
• Senior Administrative experience working in a professional services firm preferred
• Maintains absolute discretion when dealing with confidential matters
• Conveys information clearly, concisely, and professionally when speaking or writing.
• Makes good independent decisions and demonstrates sound judgment.
• Builds partnerships and works collaboratively with others to meet shared objectives.
• Demonstrates accountability in meeting commitments.
• Excellent independent problem-solving skills
• Is proactive and consistently takes initiative
• Superb time management skills
• Internalizes feedback and provides innovative ideas to meet future needs.
• Gains the confidence and trust of others through honesty, integrity, and authenticity.
• Strong attention to detail
• Expert organization and multi-tasking skills
• Maintains composure in high-pressure, fast-paced environments

Compensation Salary $63,000 - $94,000

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. 

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

BENEFITS

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.