Legal Billing Specialist

Administration and OperationsAll Practice AreasDallas, TX

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates is seeking a Billing Specialist to join the Dallas office. The Billing Specialist is responsible for assisting in the review, edit, preparation and submission of invoices in accordance with the firm and client guidelines for each assigned office. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.


• Process billing requests for multiple lawyers
• Weekly e-billing follow-ups
• Check client e-billing software to confirm "approved" status
• Resolve rejected invoices
• Draft e-mail communication to lawyers
• Weekly pending timesheet transfer requests from lawyers
• Manage and respond to requests for WIP, AR and LTD billing values; respond to requests for bill copies
• Updates invoices to reflect any approved changes or corrections
• Proofread edits within the accounting systems to confirm accuracy
• Prepare cover letters which accompany each invoice
• Create final invoice and supporting documentation per client’s request (hard copy, digital, and electronic)
• Audit, review, and reconcile invoices per billing guidelines
• Prepare ad hoc reports for internal and external clients allocating invoices per each client’s specific requirements
• Maintain client reports and databases based on each client’s specific requirements
• Maintain positive working relationships with internal and external clients
• Participate in department projects as assigned
• Billing related projects requested by lawyers
• Perform other duties and responsibilities as directed


Prior experience in a billing or accounting department working with an automated accounting or billing system is required due to the volume of e-billing research in this position
• Previous experience as a billing clerk within a law firm or professional services organization
• Working knowledge of MS Office, especially MS Excel
• Ability to ensure a high level of accuracy and attention to detail on all assignments
Ability to communicate effectively and interact with diverse personalities while maintaining a professional attitude; clarity and completeness in communication is critical
• Ability to multi-task, work under pressure, handle interruptions while maintaining flexibility in work assignments
• Ability to maintain confidentiality of all firm and client related information
• Ability to anticipate needs of assigned billing attorneys
• Experience working with clients, vendors and/or customers
• May require ability to work adjusted work schedule, overtime and evenings/weekends/holidays in order to meet firm deadlines
• High School Diploma or equivalent


K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.


We offer a dynamic work environment and excellent benefits.


The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.