Policy & Govt Affairs Asst

Administration and OperationsAll Practice AreasWashington, DC

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Policy & Government Affairs Assistant to join the Washington, DC, office. Responsible for providing administrative assistance to multiple lobbyists/lawyers and other timekeepers.  The responsibilities will differ depending on timekeepers’ practice areas and administrative support needs, but may include general research; collecting data for Lobbying Disclosure Act Reports for timekeepers; coordinating internal and external meetings; maintaining extensive client contact; creating documents in Word, Excel, and PowerPoint; as well as other day-to-day administrative functions. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

KEY RELATIONSHIPS
Timekeepers, clients, other policy team members, management, and local and firmwide shared support services staff

ESSENTIAL DUTIES
• Conduct general research at the direction of timekeepers using internal and external search engines, including Library resources
• Collect data for Lobbying Disclosure Act Reports for timekeepers
• Coordinate Congressional meetings for timekeepers and clients
• Coordinate meetings/events, such as Meet and Greets, to include reserving conference rooms, catering, audio visual and WebEx
• Maintain client contact via phone, e-mail, and in-person
• Create, edit and format letters and other documents in MS Office and organize/maintain same in document management system
• In Outlook, manage inbox (creating folders), manage calendar, set up meetings electronically, manage contacts, work and search in Enterprise Vault, and understand and set up distribution lists
• Enter, edit, and track daily time when required for assigned timekeepers and according to deadlines
• Open files and conduct conflict checks
• Coordinate and prepare monthly client bills
• Coordinate, verify and obtain appropriate approvals for all domestic and international travel and process related expenses
• Prepare check requests
• Prepare Congressional mailings
• Coordinate services through Global Shared Business Services and other local and firmwide shared services
• Assist with overflow work and provide backup support as needed
• Perform other duties required based upon the unique practice of the timekeepers, such as, but not limited to, Department Head administrative work, practice development initiatives, and committee project work

ADDITIONAL DUTIES

EXPERIENCE SKILLS REQUIRED
• High School/Secondary School Diploma (or equivalent); College/University degree a plus
• Proficiency in the use of Word, Outlook, Excel, PowerPoint and Adobe
• Familiar with the workings of Congress, various Federal agencies, and related protocol
• Prior experience in a similar role in a law firm within a Policy or Government Affairs practice or a Congressional office desired; experience working in professional services or related office preferred
• Excellent oral and written communication skills and demonstrated client service skills
• Ability to take initiative and follow specific and detailed instructions in both written and verbal form

ADDITIONAL ABILITIES REQUIRED
• Responsibilities may occasionally require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines
• May be required to run errands on Capital Hill
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment.  The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.