Legal Recruiting Regional Manager

Human ResourcesAll Practice AreasLos Angeles, CA, Orange County, CA, Palo Alto, CA, San Francisco, CA

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking a Legal Recruiting Regional Manager to join one of our California offices. This position will be responsible for managing all aspects of law student and lateral associate recruitment and development for multiple U.S. offices. Primary responsibilities include oversight of legal recruiting efforts, summer associate programs, lawyer on-boarding and orientation, and law school relationships.  Additional responsibilities include working with legal search firms, facilitating the negotiating lateral associate placement agreements and communicating with and marketing the firm to lateral candidates.  The Regional Manager will assist with the administration of the Associate Review Process and Associate salary and bonus programs and support Associates Committees. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred.

Duties and Responsibilities:

A. Law Student Recruitment

• Screening and processing all law student applications and producing appropriate correspondence.
• Overseeing the applicant data tracking process and maintaining accurate applicant data in the database.
• Serving as the office contact with all outside organizations involved in the Summer Associate recruitment process including the National Association for Law Placement and law schools.
• Managing local and firmwide/multi-office recruiting efforts, as appropriate.  Responsibilities include:

 - Registering for on-campus interviews and job fairs.
 - Hosting OCI hospitality suites.
 - Planning and hosting 1L outreach receptions.
 - Coordinating seasonal 1L/2L outreach events.
 - Planning and hosting pre-OCI receptions.
 - Managing law student communications.

• Scheduling all call-back interviews and coordinating student travel arrangements and accommodations.
• Meeting and greeting candidates and discussing the Firm's recruitment procedures and policies, including the Summer Associate Program.
• Assisting office management with hiring decision-making process.
• Coordinating interview evaluation process/procedures.
• Maintaining candidate files and updating and validating candidate status reports.
• Coordinating candidate interviewing expense reimbursements.
• Facilitating the offer process and adhering to the required pre-employment checks (conflicts, background, references) and education verification.
• Monitoring local markets including compensation, perks, start dates and summer program lengths.

B. Summer Associate Program

• Managing all aspects of the Summer Associate Program's planning, coordination and follow-up.

 -Pre-program:  sending student communications; event planning; assisting with mentoring assignments; preparing orientation materials; coordinating PD training programs with PD department; sending general office/attorney announcements; and updating summer associate extranet.
 -During program:  conducting orientation; coordinating, planning and attending all social activities; planning and coordinating all local training programs; attending all FW PD training programs; advising summer associates on firm policies, procedures and other firm matters; managing SA evaluation process including facilitating the mid-summer review.
 -Post-program:  facilitating offer decisions, extensions and follow-up and producing the appropriate offer letters and communications.

C. Lateral Associate Recruiting

• Administrating Lateral Hiring Protocol including entering, maintaining and updating data in Metastorm.
• Screening and processing resumes received from candidates and producing appropriate correspondence.
• Overseeing the applicant data tracking process and maintaining accurate applicant data in the database.
• Facilitating decision-making process and conduct follow-up.
• Facilitating the offer process and adhering to the required pre-employment checks (conflicts, background, references) and education verification.
• Negotiating/working with Legal Search Firms and arranging for payment of placement fees and referral bonuses.
• Maintaining regular contact with search firms even when there are no active searches to stay informed about the market.
• Coordinating advertising for lateral associate positions including posting openings on the K&LG website.
• Maintaining lateral candidate and placement firm files.
• Providing weekly/daily reports to Administrative Partners/Directors of Administration/other partners involved with active lateral searches.
• Facilitating lateral and first year associate relocations.
• Coordinating partner mentor assignments for associates with AC Chair and Professional Development and Mentoring Managers.
• Distributing summer stipends and/or salary advances to first year associates.
• Monitoring and processing Bar examination and Bar review course fees for incoming associates.
• Completing New Hire and Change of Status forms for HR.
• Preparing for arrival of associate by coordinating training schedule, collecting secretarial/office assignments, timekeeper IDs, phone extensions, office keys, etc. Arranging for clerkship bonus or stipend, where applicable.
• Preparing orientation materials and schedule for associates' first day orientation and coordinating, assisting with/conducting associates’ orientation.

D. Associate Review Process:

• Coordinating with HRIS, AC Chair and other offices the implementation of the associate review calendar and procedures.
• Orchestrating and performing stages of associate review process and communicating work to AC Chair.
• Preparing completed associate review materials for distribution to the Associates Committee prior to the review meetings.
• Attending associate review meetings to transcribe comments, when necessary and record review grades.
• Transcribing grades and revisions to consensus messages after the conclusion of the review meetings for distribution to the AC Chair.
• Coordinating completed consensus messages and materials for the Associates Committee Liaisons in preparation for the delivery of messages to the associates.
• Collecting executed original consensus messages and complete associate review files.
• Maintaining associate review files.
• Assisting with interim review process.

E. Associate Development

• Manage orientation, on-boarding and integration of all student and lateral associate new hires.
• Assist Administrative Partners and Directors of Administration with the associate salary and bonus programs.
• Provide support for office transfers, secondments, employee relations and terminations.
• Work with Professional Development to develop local development programs.

F. Other Responsibilities:

• Meeting regularly with and supporting Administrative Partner(s), Associates Committee Chair(s) and Associates Committees.
• Assisting with local interview training for all lawyers.
• Preparing and monitoring annual recruitment budget.
• Assisting with arrival and exit procedures for summer associates and associates, including preparation of all necessary HR forms and conducting exit interviews.
• Annually updating NALP Form and related firm materials by collaborating with the Recruiting Systems Administrator on recruiting-related collateral materials including recruiting portion of firm's web site and OCI fact pages.
• Coordinating collection of annual license and bar association membership renewal forms and processing payment therefore.
• Monitoring associate utilization and attrition rates for Associates Committee as requested and producing reports as necessary.
• Preparing and distributing Associates Committee agenda and materials as necessary.
• Scheduling and participating in all hiring and associates committee meetings.
• Collaborating with the other Regional Managers and staff to plan strategically and identify ways to improve processes and procedures.
• Developing relationships with lawyers in the office.
• Monitoring local markets and stay informed with current market trends and law firm news.
• Providing strategic advice on hiring to office when necessary.
• Maintaining all necessary e-mail distribution groups.
• Performing other tasks, as assigned.

Education and Experience:

• 4-year, accredited college degree (required).
• A minimum of 5 years of recruiting experience (required) preferably in a law firm or law school environment.
• Experience with special event planning (required).

Skills:

• Requires excellent interpersonal and communication skills, good judgment, a professional and friendly demeanor, confidentiality, and strong professional and ethical standards.
• Must be highly motivated, creative, flexible, results-oriented and possess the ability to work independently under pressure with demanding deadlines.
• Must work well with all levels of firm personnel and must be able to establish effective working relationships throughout the firm.
• Must possess strong organizational, administrative and word processing skills.
• Must have proven working knowledge of MS Office, Excel and Outlook.
• Must be proficient with applicant data tracking software, preferably PeopleSoft Recruit Workforce.

Physical and Mental Demands:

• Must be able to deal with stress associated with a fast paced work environment, including handling multiple tasks on a daily basis.
• Must be able to make judgment decisions and handle daily, routine responsibilities.
• Must be able to adapt to changing work situations and grasp and apply new ideas.
• Must be able to communicate with various personalities at all levels of management and staff.
• Must be able to accommodate a flexible work schedule that will frequently require long hours and periodically weekend work.

Working Conditions:

• Desk type position which requires a combination of sedentary and standing activities.
• Daily use of personal computer and associated software systems.

Any information contained on this form represents the usual method of accomplishing the duties in this job. Reasonable accommodations will be considered in appropriate circumstances. However, as the nature of an accommodation may vary depending on the needs and desires of an individual with a disability, it is impossible to describe in advance specific accommodations that will be considered.

NOTE: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

 

As required by the Los Angeles Fair Chance Initiative Ordinance and San Francisco Fair Chance Ordinance, qualified applicants for our Los Angeles and San Francisco offices with arrest and conviction records will be considered.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.