Sr Client Billing Specialist

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

POSITION SUMMARY
A senior level biller who is responsible for reviewing, editing, preparing, and submitting invoices in accordance with firm and client guidelines for each assigned office.

KEY RELATIONSHIPS
Internally, responsible for communicating with timekeepers, other local billing groups, firmwide Accounting/Finance, legal secretaries, and administrative support staff.  Externally, responsible for working with vendors and responding to client inquiries.

ESSENTIAL DUTIES
• Generate monthly invoices to begin review process
• Audit, review, and reconcile invoices per billing guidelines
• Complete quality control for all department processes (invoices, reporting, etc.)
• Perform a reconciliation on invoices accounting for any adjustments and ensuring proper supporting documentation for audit purposes
• Respond to internal clients regarding billing issues
• Continually evaluate opportunities to improve efficiency and effectiveness when resolving issues
• Research and recommend corrections to invoices based on current client activity
• Review invoices to ensure time is being billed to the correct client matter and make necessary revisions
• Prepare and validate backup for vendor invoices per client
• Update invoices to reflect any approved changes or corrections
• Proofread edits within the accounting systems to confirm accuracy
• Create final invoice and supporting documentation per client’s request (hard copy, digital, and/or electronic)
• Prepare ad-hoc reports for internal and external clients, allocating invoices per each client’s specific requirements
• Maintain client reports and databases based on each client’s specific requirements
• Facilitate training of existing and new staff regarding all aspects of the billing process
• Perform other duties and responsibilities as directed

ADDITIONAL DUTIES
• Coordinate with internal clients to ensure proper format setup for new clients
• Coordinate special projects as assigned by supervisor and/or lawyers

EXPERIENCE SKILLS REQUIRED
• High School Diploma or equivalent
• Experience working with clients, vendors, and/or customers
• Working knowledge of MS Office, especially MS Excel
• Prior experience in a billing or accounting department working with an automated accounting or billing system
• Prior experience coordinating an entire billing cycle
• Ability to maintain confidentiality of all firm- and client-related information
• Ability to multi-task, work independently, work under pressure, and handle interruptions while maintaining flexibility in work assignments
• Ability to communicate effectively and interact with diverse personalities while maintaining a professional attitude
• Ability to ensure a high level of accuracy and attention to detail on all assignments

ADDITIONAL ABILITIES REQUIRED
• Frequent overtime required
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment.  The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

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Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.