Client e-Billing Assistant
FinanceAll Practice AreasPittsburghJob Description
At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place. We are seeking a Client e-Billing Assistant to join the Pittsburgh office. The candidate will be responsible for a variety of functions that support the firm’s electronic invoicing requests and initiatives. These tasks include being responsible for correcting, completing, and processing electronic invoices to our clients; researching and reviewing submitted information; and handling verbal and written communication with attorneys, staff, management, and other administrative departments. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent communication skills and a commitment to providing the highest quality client service are strongly preferred. KEY RELATIONSHIPS ESSENTIAL DUTIES ADDITIONAL DUTIES EXPERIENCE SKILLS REQUIRED ADDITIONAL ABILITIES REQUIRED Compensation Salary $46,000 - $69,000 / year The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. ABOUT THE FIRM K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals. For more information or to view other job opportunities, please click here to go back to our careers page. Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility. BENEFITS K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include: EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. All employment decisions will be based on merit, qualifications, competence, and business need. Employment practices will not be influenced or affected by a person’s race, color, religion, sex (including pregnancy, childbirth, or related conditions), national origin, age, sexual orientation, gender identity or expression, marital status, disability, genetic information, military or veteran status, or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of all unlawful harassment including, without limitation, that based on sex, race, age, disability, or national origin. The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.
Work closely with all internal clients, including timekeepers and legal secretaries, while leveraging the knowledge, resources, and support of other Accounting/Finance groups within the firm
• Receive and submit monthly requests for e-bill clients’ invoices in a timely manner
• Maintain client agreements and special arrangements in the billing system and in our clients’ external e-billing vendor site.
• Specifically monitor timekeeper rates between systems over time for necessary approval of non-published rates internally and externally
• Handle rejected e-files and correct e-bills to meet client specifications
• Enter matter rates and codes in the master files (bill templates, task activities, and any matter-specific information) for e-billing matters
• Maintain shared lists of all e-billing clients and specific requirements, including restricted timekeeper tables
• Understand all client guidelines, internal protocols, and the firm’s guidelines for e-billing matters
• Liaise between billing attorney/secretarial staff and clients’ staff assigned to electronic billing
• Assist with special projects and ad-hoc requests as necessary
• Perform back-up tasks on the billing system on an as-needed basis
• Assist with month-end billing overflow and year-end closing and reporting as required
• Assist with special projects and ad-hoc requests as necessary
• Associate’s degree or relevant work experience specializing in a professional services firm billing area
• Ability to multi-task, work under pressure, and handle interruptions, while maintaining flexibility in work assignments
• Ability to communicate effectively and interact with diverse personalities while maintaining a professional attitude
• Working knowledge of MS Office, especially MS Excel
• Proficiency with e-billing applications/vendors and e-invoice specifications
• Overtime occasionally required
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.