Sr. Practice Assistant

Administration and OperationsAll Practice AreasSeattle, WA

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The global law firm of K&L Gates is seeking a skilled Sr. Practice Assistant to provide support to Partners and Associates in its Energy/Corporate practice groups in the Seattle office.  The Sr. Practice Assistant is responsible for providing a high level of administrative support including preparation of client billing, matter management, project organization, database/file management, tracking deliverables, maintaining calendars, arranging domestic and international travel, time and expense entry, and promoting office efficiency. 

 

ESSENTIAL DUTIES & RESPONSIBILITIES

•             Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion.

•             Coordinating and preparing monthly client bills.

•             Opening files and conducting conflict checks.

•             Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context.

•             Organizing and maintaining all correspondence and documents using the relevant document management system.

•             Managing emails, calendar appointments, and client contact lists.

•             Scheduling meetings and coordinating all logistics.

•             Coordinating services with Global Shared Business Services.

•             Providing business development support when necessary.

•             Using internal library resources for external research as directed by timekeepers.

•             Managing physical and electronic files, including intake, retention, retrieval, and transfer of records.

•             Running critical document checks to ensure all files have been appropriately saved.

•             Importing electronic documents, including scanning documents into the document management system.

•             Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers.

•             Preparing check requests and expense reports.

•             Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements.

•             Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave.

•             Assisting clients when needed, for example, with document revisions, faxing, or photo copying.

 

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

•             Requires 3 to 5 years of legal secretarial, executive secretarial or secretarial administrative assistant experience.

•             Strong secretarial skills including typing, proofreading, spelling, grammar and math.

•             Knowledge of Windows 10, iManage and Acrobat Adobe preferred.

•             Ability to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines.

•             Ability to take the initiative in handling projects and anticipating what needs to be done.

•             Must display a professional manner with clients, lawyers, paralegals and other staff members.

•             Interpersonal skills are essential to communicate effectively with a diverse group of clients, lawyers and staff and to provide information with courtesy and tact.

•             High School diploma or its equivalent required or Certificate or Degree from a Business School is preferred.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

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Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

We offer a dynamic work environment and excellent benefits.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.