Legal Recruiting Assistant

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

The Legal Recruiting Assistant is responsible for administrative assistance to the Legal Recruiting Manager and the Hiring Committee in the recruitment and hiring of law school students for summer associate positions, law school graduates for associate positions, and lateral lawyers joining the firm.

The position also assists in the organization and administration of the summer associate program and first year associate orientation and onboarding. In addition, this position assists in compilation of statistical information and performing other duties and projects supporting the Director of Legal Recruiting and the Firmwide Legal Recruiting team.

KEY RELATIONSHIPS
Legal Recruiting Team, HR Team, Firm Leadership

ESSENTIAL DUTIES

• The daily make-up of tasks varies depending upon the legal recruiting department priorities and recruitment cycles.
• Assist the legal recruiting team with a variety of administrative responsibilities including maintaining databases and spreadsheets for candidate tracking, invoice processing and follow up, orientation and onboarding.
• Assist the legal recruiting team with the organization, distribution, and collection of materials, including candidate submissions and search firm correspondence, on-campus interview (OCI)/job fair application packets, interviewer feedback and evaluations, and various committee and team agendas.
• Assist the partner recruiting team with lateral partner inquiries, scheduling lateral candidate interviews, maintaining spreadsheets, processing invoices and lateral partner orientation.
• Assist the student recruiting team with law school on-campus interview registration, school outreach programs and events, and relationship development with local law school career services offices.
• Routinely review write-in applications and coordinate with the principal recruiting teams.
• Maintain applicant statuses in internal database to ensure all pertinent information is available to the firm.
• Prepare and send all necessary candidate correspondence.
• Coordinate and prepare lateral interview schedules and locate replacement interviewers as needed. 
• Facilitate travel communication and process expense reimbursements for candidates.
• Assist with planning summer program events, “lunch-and-learns” and training programs, reserve conference rooms, and order food/beverages for various programs and meetings.
• Maintain recruiting files and prepare summary reports for recruiting efforts.
• Assist with tasks necessary to implement mentoring programs.
• Perform other duties and responsibilities as directed.

EXPERIENCE SKILLS REQUIRED
• 2-3 years of previous administrative experience with relevant duties, previous law firm recruiting experience desired
• High school diploma or General Education Degree required; college degree preferred
• Accustomed to working as a team member
• Possess excellent verbal and written communication skills
• Possess excellent organizational skills
• Ability to prioritize/handle multiple time-sensitive job assignments
• Demonstrated ability to meet obligations with confidentiality, integrity and sensitivity
• Ability to be diplomatic and get along with lawyers and other Allied Professionals
• Ability to project a positive image to the legal community, law schools and potential applicants
• PC proficient with experience in Word, Excel and PowerPoint
• Experience with applicant data tracking system preferred

ADDITIONAL ABILITIES REQUIRED
• Demanding, faced paced work environment with a high volume of administrative duties
• Generally includes combination of sedentary, standing, walking, reaching, stooping, etc.
• Daily use of a personal computer and telephone
• Position frequently requires overtime and may require occasional flextime

Compensation Salary $54,000 - $ 94,000 / year

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

In accordance with the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest and conviction records will be considered.

ABOUT THE FIRM

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. 

The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

BENEFITS

K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.