Lateral Recruiting Coordinator
Human ResourcesAll Practice AreasDallas, TX, Los Angeles, CA, Miami, FL, New York, NY, San Francisco, CA, Washington, DCJob Description
At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place. This position serves as a key administrative and operational resource for Firmwide Lateral Partner Recruiting matters. The Lateral Partner Recruiting Coordinator provides support to the Firmwide Lateral Partner Recruiting Team and broader Legal Recruiting team throughout the lateral partner and of counsel recruiting, due diligence, and hiring process. The Coordinator supports interview scheduling and logistics, candidate and stakeholder communications, recruiting systems and records, and other administrative aspects of the lateral partner recruiting process. KEY RELATIONSHIPS Local and global Legal Recruiting team and broader People teams; partners and lawyers, including Global Strategic Growth Partner, Practice Area Leaders (PALs), Office Managing Partners (OMPs), and Practice Group Coordinators (PGCs); allied professionals and administrative leaders (including Directors of Administration and Directors of Practice Operations); lateral partner candidates; external vendors and search firms. ESSENTIAL DUTIES • Communicate with candidates, search firms, PALs, OMPs, and partners around the Firm to coordinate lateral partner interviews across various offices, practices, and time zones • Prepare candidate background and interview materials using established templates and available candidate information for Firm leaders and partner interviewers • Update applicant tracking databases and spreadsheets as candidates move through the hiring process, ensuring candidate records, status information, and supporting materials remain accurate and current • Process timely rejection communications to candidates and/or search firm representatives at the conclusion of consideration, at the direction of the appropriate Partner Recruiting team member • Send and track Lateral Partner Questionnaires and other required candidate materials; follow up on outstanding information and support the Partner Recruiting team in maintaining complete due diligence files • Initiate preliminary conflicts processes, track status and outstanding information, and distribute completed materials as directed • Schedule initial screening interviews for partner candidates with OMPs, PALs, or other designees as directed by the Partner Recruiting team • Solicit feedback from partner interviewers and track, organize, and compile responses for review by the appropriate Partner Recruiting team member • Work closely with the Senior Managers, Lateral Partner Recruiting; Managers, Partner Recruiting; Specialist, Partner Recruiting; and other members of the Legal Recruiting team to ensure a positive and professional candidate experience throughout the lateral partner recruiting process • Support the administration and tracking of search firm agreements and related documentation, partnering with appropriate members of the Partner Recruiting team as needed • Work closely with the Firm’s IT department to coordinate virtual candidate interviews via Microsoft Teams • Monitor and respond to communications in the Lateral Partner Recruiting inbox, routing inquiries and matters requiring substantive review or follow-up to the appropriate team member • Generate routine pipeline and status reports using established systems, trackers, and reporting tools for the Partner Recruiting team and Firm leaders • Regularly review the Lateral Partner Recruiting page on the Firm intranet and coordinate routine updates to help ensure information remains accurate and current • Participate in Partner Recruiting team meetings and provide administrative or candidate-status updates as appropriate • Provide scheduling, document preparation, data entry, tracking, meeting coordination, and other administrative and operational support for lateral partner recruiting initiatives and projects • Assist with process documentation, templates, and other team resources to support consistent and efficient recruiting practices • Perform additional duties and provide project support as assigned EXPERIENCE & SKILLS REQUIRED • Prior administrative, recruiting, human resources, or professional services experience preferred; law firm experience is a plus • Bachelor’s degree or commensurate experience preferred; advanced degree a plus • Proficiency in office software, including document processing, spreadsheets, databases, electronic calendars, internet access, and applicant tracking and recruiting systems • Demonstrated ability to learn new computer applications and functions • Demonstrated ability to work well with lawyers, management, administrators, and support staff and effectively establish and maintain productive relationships • Ability to manage multiple tasks and deadlines, identify routine issues, seek guidance as appropriate, and adjust to changing priorities • Highly organized with strong oral and written communication skills • Strong work ethic and professional approach with demonstrated accountability and follow-through • Ability to follow established procedures and exercise sound judgment regarding when to seek guidance or escalate an issue • Exemplary attention to detail • Ability to work well in a team with a positive and professional attitude • Demonstrated ability to handle confidential and sensitive information with discretion • Collaborative and service-oriented approach to working with team members and stakeholders • Focus on continuous improvement • Experience with recruiting, talent, human resources, or related administrative functions in a law firm or professional services environment is desirable • Experience interacting with candidates, external recruiters, or other vendors is desirable • Interest in professional development through organizations such as NALP, ALA, SHRM, or relevant local professional associations is encouraged • Ability to work overtime and occasional travel may be required • This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. Compensation Salary $64,000-$119,000 / year The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. ABOUT THE FIRM K&L Gates is a fully integrated global law firm with lawyers located in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals. For more information or to view other job opportunities, please click here to go back to our careers page. Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility. Please be advised that this position requires successful completion of a background check. In accordance with the Washington State Fair Chance Act, Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act, and applicable law qualified California and Washington State applicants with criminal history records will be considered. A criminal history will not categorically exclude a candidate from employment, and the Firm will consider relevant factors before making employment decisions based on criminal history information. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. BENEFITS K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include: EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person’s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.