Payroll Coordinator

FinanceAll Practice AreasPittsburgh, PA

Job Description

At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us.  Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.

We are seeking an experienced Payroll Coordinator to join the Pittsburgh office. Responsible for the timely and accurate preparation of payroll for assigned region and deals with all matters and inquiries regarding payroll. Candidates must be self-starters who possess the ability to work independently and as part of a team. Excellent technical and communication skills as well as a commitment to providing the highest quality client service are strongly preferred.

Staff and lawyers; Finance, Human Resources, and IT teams

• Audit new hires by reviewing employee tax withholding information, verifying compensation, processing direct deposit, and ensuring an accurate first payment
• Review employee terminations, including final pay instructions, deductions, paid time off, and finalized timecard entry
• Analyze garnishment requests, including proper set up relating to each agency, reconciling deductions, and timely submission of the payment file to Accounts Payable
• Perform routine audits of the Time & Attendance system, including timecard entry and supervisory approvals
• Process employee Time & Attendance data and reconcile variances utilizing reporting tools in the Payroll and Time & Attendance systems
• Interface payroll data between PeopleSoft and Payroll systems and audit accordingly
• Review payroll to validate data entry that may include short term disability payments, other supplemental payments, banking information, and tax withholding changes
• Analyze and resolve discrepancies resulting from payroll review
• Research and resolve payroll inquiries

• Participate in cross-functional projects as needed
• Complete state-specific Department of Labor statistic reports
• Develop ad-hoc reports for payroll and/or time entry
• Liaise with Human Resources to complete verifications of employment
• Identify process improvements and efficiencies
• Obtain annual audit documentation from third-party vendor, which includes bridge letters, SOC1 reports for payroll and tax services, and the monthly payroll reconciliation


• Strong technical proficiency in Microsoft Office, specifically Excel
• Relevant payroll processing experience with a mid- to large-size company
• In-depth knowledge of transactional payroll processes and related administrative activities
• Strong communication skills and ability to liaise with many parties
• High customer service focus
• Problem-solving capabilities and excellent attention to detail
• Ability to work autonomously and also as part of a team
• Ability to work outside regular business hours to meet deadlines
• Certified Payroll Professional (CPP) or equivalent work experience preferred


K&L Gates is a fully integrated global law firm with approximately 2,000 lawyers across five continents. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world.  We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

The industry recognition the firm has garnered in the past five years emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.

To learn what makes us different from other law firms, including our collaborative approach, entrepreneurial spirit, and our commitment to diversity, check out our video, “Grow Your Career at K&L Gates.”

If you agree that we are different from other law firms - and the right place for you to grow your career - please apply for this position.  For more information or to view other job opportunities, please click here to go back to our careers page.

Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.


We offer a dynamic work environment and excellent benefits.


The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices shall not be influenced or affected by virtue of a person’s race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, marital status, disability, military status or any other characteristic protected by applicable law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment and dismissal. In addition, it is the Firm’s policy to provide an environment that is free of unlawful harassment of any kind including, without limitation, that which is sexual, racial, age-related, disability-related or ethnic background-related.